Terms & Conditions

Effective Date: 15-Sep-2026 | Last Updated: 23-Sep-2026

These Terms & Conditions ("Terms") govern your use of the BilingMitro software, website, license, and related services. By purchasing, installing, activating, or using BilingMitro, you agree to these Terms. If you do not agree with these Terms, you should not install, activate, or use the software.

1. About BilingMitro

BilingMitro is a Windows standalone billing and business-record management application intended primarily for small and medium businesses.

The software may provide functionality including:

• GST invoice generation
• Quotation generation
• Proforma invoice generation
• Customer management
• Vendor management
• Product management
• Inventory and stock tracking
• Payment recording
• Purchase recording
• Customer ledger generation
• Reports and analytics
• Transaction history
• Multi-user authentication
• Role-based access control
• Local business data management

Features may vary depending on the version and license purchased.

2. License Grant

Subject to these Terms and successful payment, BilingMitro grants you a limited, non-exclusive, non-transferable license to install and use the software on the machine permitted by your purchased license.

Unless otherwise expressly agreed in writing, the license is intended for the licensed customer and the machine associated with the license.

The license does not transfer ownership of the software to you.

3. Machine-Specific Licensing

BilingMitro uses a machine-specific licensing mechanism.

A license may be linked to a particular computer or machine identifier.

You may not:

• Copy the license to unauthorized computers
• Share the license with another business
• Resell your license
• Distribute your license key
• Circumvent machine-binding mechanisms
• Attempt to bypass license validation
• Modify the software to remove licensing restrictions

Moving a license to another machine may require approval from BilingMitro and may be subject to applicable license-transfer rules.

4. Software Ownership

The BilingMitro software, source code, design, user interface, branding, logos, documentation, software architecture, and associated intellectual property remain the property of BilingMitro or its respective rights holders.

Purchasing a license does not give you ownership of the source code or intellectual property.

You may not:

• Reverse engineer the software
• Decompile the software
• Disassemble the software
• Modify the executable
• Create derivative versions
• Remove copyright notices
• Remove branding
• Circumvent technical protections
• Attempt to obtain source code

except where such activity is expressly permitted by applicable law.

5. No Unauthorized Distribution

You must not distribute, upload, sell, rent, lease, sublicense, or otherwise provide copies of BilingMitro to unauthorized persons or businesses.

This includes distributing:

• The executable
• Installation packages
• License keys
• Activation information
• Modified versions of the software

6. User Accounts and Role-Based Access

BilingMitro may support multiple users, including administrative and regular users.

The administrator may be responsible for:

• Creating user accounts
• Assigning permissions
• Managing user access
• Protecting administrator credentials
• Removing unauthorized users
• Ensuring appropriate access to business information

Users must not attempt to access information or functionality that has not been authorized for their assigned role.

BilingMitro's RBAC functionality is intended to restrict access within the application, but the customer remains responsible for properly configuring users and permissions.

7. Accuracy of Business Information

You are responsible for ensuring that all information entered into BilingMitro is accurate.

This includes:

• Business details
• GSTIN
• Customer information
• Product information
• HSN/SAC information
• Tax rates
• Invoice information
• Payment information
• Purchase information
• Inventory quantities
• Ledger entries

BilingMitro provides software tools for generating and managing business records. The user remains responsible for personally verifying the accuracy of the information entered and generated by the software.

8. GST and Tax Compliance

BilingMitro may provide functionality for generating GST-related invoices and calculating applicable tax amounts based on information entered by the user.

However, BilingMitro is not a tax authority, tax advisor, accountant, or legal advisor.

The customer is solely responsible for:

• Correct GST classification
• Correct GST rates
• HSN/SAC information
• GSTIN information
• Tax calculations and verification
• Compliance with applicable GST laws
• Filing returns
• Maintaining statutory records
• Compliance with applicable accounting and taxation requirements

Users should consult a qualified tax professional or accountant where appropriate.

9. Local Data Storage

BilingMitro is designed to use local Excel-based files and local application storage for operational business information.

The customer is responsible for:

• Protecting the computer
• Protecting local files
• Maintaining adequate disk space
• Maintaining backups
• Preventing unauthorized access
• Protecting Windows user accounts
• Protecting administrator credentials

10. Backup Responsibility

YOU ARE RESPONSIBLE FOR BACKING UP YOUR BUSINESS DATA.

We strongly recommend performing a backup of important business data every day.

BilingMitro is not a cloud backup service. We are not responsible for loss of business information resulting from failure to maintain appropriate backups, including loss caused by hardware failure, operating-system failure, malware, ransomware, accidental deletion, corruption, theft, or other circumstances beyond our reasonable control.

11. License Key Responsibility

The customer is responsible for keeping the license key secure.

If a license key is lost, stolen, disclosed, or compromised, BilingMitro may require verification of ownership before providing further assistance. Because licenses may be machine-specific, possession of a license key alone may not guarantee activation on another computer.

12. Security

BilingMitro incorporates security measures including, where applicable:

• AES-256 encryption
• SHA-256 password hashing
• Machine-specific encryption keys
• Secure storage mechanisms
• Role-based access control
• Machine-specific licensing
• Secure-path management

These measures are intended to protect application data and prevent unauthorized access.

However, no software, encryption system, operating system, or computer security mechanism can guarantee complete protection against every possible threat.

13. Software Updates

BilingMitro may release updates, patches, improvements, security fixes, or new versions from time to time.

Updates may modify, add, remove, or change features.

The availability and method of updates may vary depending on the product version and license.

14. Technical Support

BilingMitro may provide customer support according to the support terms applicable to the purchased license.

Support may include assistance with:

• Installation
• License activation
• Application usage
• Configuration
• Troubleshooting
• General product questions

Support does not necessarily include recovery of lost or corrupted business data.

The customer should maintain independent backups before requesting troubleshooting involving application data.

15. Availability of Features

We may improve, modify, discontinue, or replace certain features of BilingMitro.

The specific features available to a customer depend on the software version and license purchased. We do not guarantee that every feature will remain unchanged indefinitely.

To avail a new feature, the product must be upgraded to the latest release version and that upgradation will demand an additional cost.

16. Refunds and Cancellation

Due to the nature of downloadable software and machine-specific license keys, purchases are generally non-refundable once the BilingMitro license has been activated, except where a refund is required under applicable law or is expressly approved by BilingMitro.

Once payment has been made and the license has been activated, the purchase shall be considered final and non-refundable, subject to applicable law.

The BilingMitro license is machine-specific and is intended for use on the computer for which it was originally activated. Customers are responsible for keeping their license key and related license information safe and secure.

If a customer loses their license key, replaces their computer, or experiences a system failure or other circumstance requiring license re-issuance or reactivation, BilingMitro may, at its discretion, provide a replacement or re-issued license subject to applicable verification and an additional service/re-issuance fee.

BilingMitro reserves the right to verify proof of purchase and ownership before re-issuing or reactivating a license.

17. Prohibited Use

You agree not to use BilingMitro to:

• Conduct unlawful activities
• Circumvent licensing mechanisms
• Access another user's account without authorization
• Attempt to compromise application security
• Distribute malware
• Modify or tamper with protected application files
• Reverse engineer the application except where legally permitted
• Distribute unauthorized copies
• Fraudulently manipulate license information

18. Intellectual Property

"BilingMitro", its logo, software design, interface, documentation, graphics, website content, and related materials may be protected by applicable intellectual-property laws.

Unauthorized reproduction or commercial use may be prohibited.

19. Disclaimer of Warranties

BilingMitro is provided subject to the terms of the applicable license.

To the maximum extent permitted by applicable law, BilingMitro does not guarantee that the software will:

• Be completely error-free
• Operate without interruption
• Work on every Windows configuration
• Meet every specific accounting or business requirement
• Prevent every possible security incident
• Recover data that has not been backed up
• Replace professional accounting, tax, legal, or business advice

20. Limitation of Liability

To the maximum extent permitted by applicable law, BilingMitro and its owners, developers, affiliates, and service providers shall not be responsible for indirect, incidental, special, consequential, or business losses arising from the use or inability to use the software.

This may include, subject to applicable law:

• Loss of profits
• Loss of business opportunities
• Loss of business records
• Loss of data
• Business interruption
• Hardware failure
• Loss caused by failure to maintain backups

Nothing in these Terms is intended to exclude or limit liability that cannot legally be excluded or limited under applicable law.

21. Customer Responsibility for Data

The customer retains responsibility for the business information entered into BilingMitro.

You should ensure that:

• Data entered is accurate
• User permissions are properly configured
• Passwords are protected
• License information is protected
• Regular backups are maintained
• The computer is protected from malware and unauthorized access

22. Third-Party Components

BilingMitro may contain or interact with third-party libraries, components, operating-system functionality, or services. Such components may be subject to their own licenses and terms.

23. Changes to These Terms

We may modify these Terms from time to time. Updated Terms will be published on our website. Continued use of the software after updated Terms become effective may constitute acceptance of the revised Terms, subject to applicable law.

24. Termination

The license may be terminated if you materially violate these Terms, including unauthorized distribution, license circumvention, or other prohibited use.

Upon termination, you must stop using the software and remove unauthorized copies from your systems, subject to any rights you may have under applicable law.

25. Contact

For questions regarding these Terms:

BilingMitro
Website: https://www.bilingmitro.store
Phone: 9804463876
Email: email2bmitra@gmail.com